|Hierarchical level||Management team|
The Office Manager is responsible for organizing and coordinating all the administrative and accounting activities of the company while actively contributing to the smooth running of the office
As an Office Manager your role will be to manage administrative and accounting responsibilities. Your tasks will include: receiving and directing telephone calls; receiving visitors and announcing company contacts; ensuring the protocol during the meetings, by the daily requirements; facilitating the correspondence of the company with public authorities and other business partners; dealing with the elaboration, drafting, and translation of the documents, situations, and reports required by the management; writing and centralizing documents specific to the administrative department: reports, addresses, requests, notifications; organizing company documents, including data management; providing administrative support for all departments of the company; managing the administrative needs and supplying the company with necessary products; managing the relationship with suppliers and providing logistics for the company's management delegations (hotel reservations; transport).
Your tasks will also include: introducing and registration of primary accounting documents; filing of financial-accounting documents; preparation of the monthly file with the accounting documents to be handed over to the accounting firm; maintaining a close collaboration with the accounting firm; archiving accounting documents of the company.
Candidates must have a proven previous experience in a similar role - Office Manager (minimum 3 years); PC operating skills (Advanced): Windows, MS Office (Word, Excel); basic knowledge of accounting principles; English Language (written/spoken - Advanced level). Candidates should also have attention to details, organization and prioritization skills, the ability to work in a team; motivation, conscientiousness, and meticulosity in performing tasks; flexibility, the ability to organize his work in an orderly, clear manner; very good communication skills, both verbal and written; willingness to look for alternative solutions to problems; a positive attitude and kindness.
Part of a young, dynamic, ambitious team;
Flexible work schedule;
Excellent working conditions.